What will your funeral software really cost?
Compare two quotes over 12 and 36 months. See what is covered, what is missing, and what to ask next.
Use your total annual operating volume to compare cost per case. Enter billable case counts separately in each quote; included allowances may differ. This volume does not change vendor charges.
Blank ≠ free. Until every field is filled, the result is only a known-cost subtotal. Enter numbers from your quote or assumptions; nothing is a verified vendor price.
Fictional examples are USD only and clear when you change currency. Real quote inputs are not converted.
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Quote A
Changing vendor clears that column.
Read Passare’s evidence →
Dossier date: August 13, 2026. No prices imported.
Known-cost subtotal—
Known-cost subtotal—
Cost per operating case: 12 months: Unknown · 36 months: Unknown. Requires complete costs and your annual operating volume.
Missing: One-time license, Setup / activation, Migration / training, Base subscription / month, Extra user fee / user / month, Billable extra users, Fee / billable case, Billable cases / year, Additional support / year, Other recurring costs / year. A user/case charge is omitted from the subtotal until both its rate and quantity are known.
Quote completeness checklist
0 of 5 selected cost areas reviewed. An amount alone does not confirm scope. Editing amounts, vendor or currency clears these checks.
- Installation / setup
Amount or quantity missing
Missing: Setup / activation. Still unknown.
What does installation or activation include for every quoted location? Please confirm configuration, training, delivery responsibilities and any extra one-time fees in writing.
- Migration / training
Amount or quantity missing
Missing: Migration / training. Still unknown.
Which records, attachments and historical data will you migrate, how will we reconcile them, and what training is included? Please quote a fixed fee or cap and list exclusions.
- Support
Amount or quantity missing
Missing: Additional support / year. Still unknown.
Which support hours, channels and response commitments are included? Please confirm the annual extra cost, or explicitly confirm it is included at no additional charge.
- Charges per user
Amount or quantity missing
Missing: Extra user fee / user / month, Billable extra users. Still unknown.
How many users are included and how many extra users will be billed? Please confirm the monthly fee per extra user, minimums and how changes in headcount affect billing.
- Charges per case
Amount or quantity missing
Missing: Fee / billable case, Billable cases / year. Still unknown.
Which case types and annual volume are included? Please confirm billable annual cases, the fee per case, minimums, volume bands and any true-up or overage charges.
Local text only. Copying does not email, submit or contact anyone. “Reviewed” is your assessment, not independent verification.
Quote B
Changing vendor clears that column.
Read Halcyon’s evidence →
Dossier date: August 13, 2026. No prices imported.
Known-cost subtotal—
Known-cost subtotal—
Cost per operating case: 12 months: Unknown · 36 months: Unknown. Requires complete costs and your annual operating volume.
Missing: One-time license, Setup / activation, Migration / training, Base subscription / month, Extra user fee / user / month, Billable extra users, Fee / billable case, Billable cases / year, Additional support / year, Other recurring costs / year. A user/case charge is omitted from the subtotal until both its rate and quantity are known.
Quote completeness checklist
0 of 5 selected cost areas reviewed. An amount alone does not confirm scope. Editing amounts, vendor or currency clears these checks.
- Installation / setup
Amount or quantity missing
Missing: Setup / activation. Still unknown.
What does installation or activation include for every quoted location? Please confirm configuration, training, delivery responsibilities and any extra one-time fees in writing.
- Migration / training
Amount or quantity missing
Missing: Migration / training. Still unknown.
Which records, attachments and historical data will you migrate, how will we reconcile them, and what training is included? Please quote a fixed fee or cap and list exclusions.
- Support
Amount or quantity missing
Missing: Additional support / year. Still unknown.
Which support hours, channels and response commitments are included? Please confirm the annual extra cost, or explicitly confirm it is included at no additional charge.
- Charges per user
Amount or quantity missing
Missing: Extra user fee / user / month, Billable extra users. Still unknown.
How many users are included and how many extra users will be billed? Please confirm the monthly fee per extra user, minimums and how changes in headcount affect billing.
- Charges per case
Amount or quantity missing
Missing: Fee / billable case, Billable cases / year. Still unknown.
Which case types and annual volume are included? Please confirm billable annual cases, the fee per case, minimums, volume bands and any true-up or overage charges.
Local text only. Copying does not email, submit or contact anyone. “Reviewed” is your assessment, not independent verification.
Watch a worked example (30 seconds)
This recorded demonstration uses fictional inputs and an earlier preview of the worksheet. It is not supplier pricing.
Before you choose a vendor
Use the printable buyer question sheet before your demo →
- Ask both vendors to quote the same locations, modules, case volume and migration scope. Enter portfolio-wide costs, not a single location’s rate.
- Separate included users and cases from billable extras. If a fee is included or does not apply, explicitly enter 0 for that field; blank means unknown.
- Confirm renewal increases, volume bands, minimum commitments, support, data export and cancellation charges in writing. This constant-rate worksheet does not model tiered true-ups or an exit event.
- Run a demo with the same workflow and confirm implementation responsibilities. Compare completeness and fit before comparing totals.
Formula: one-time license + setup + migration, plus months × (base + user fee × extra users), plus years × (case fee × billable annual cases + support + other recurring costs).
Totals are pre-tax estimates at unchanged rates and volumes, in one selected currency. No currency conversion, financing, discounts, payment processing, inflation or cancellation fees are assumed. Put additional recurring fees in “Other” only when quantified; document exclusions on your own quote.
Keep the evidence with the quote
The published price table and vendor dossiers retain their original sources, dates and evidence classes. Historical lists, customer-paid fees and directory prices are context, not current vendor quotes, and are never loaded into this calculator.
Primary-source structure checked September 8, 2026: Halcyon’s FAQ describes activation plus monthly fees and possible case fees for larger customers; Passare’s terms require checking volume and location conditions; FDMS pricing describes setup, conversion and service costs. No current numeric base tariff was verified on these pages. All amounts begin as UNKNOWN; your entries and calculated results are unverified scenario estimates.
Worksheet reviewed September 8, 2026 · Free editorial tool · We do not sell software or paid placements.